REASON WHY POSITION EXISTS
Provides day-to-day administrative support for GRIL and its programs. Part-time (30 hours/week) non-exempt position which reports to the Director. Monday – Friday position with some evening and Saturday hours.
DUTIES AND RESPONSIBILITIES
- Coordinate logistical arrangements for all GRIL core events including food, workshop packets, and audio visual.
- Provide support to the director and program staff including
- Scheduling meetings
- Overseeing GRIL’s participant and alumni databases
- Communication with parents, participants, alumni and other stakeholders
- Works closely with the GRIL Director to:
- Coordinate the production of all aspects of GRIL programs.
- Assist with carrying out GRIL’s alumni strategies
- Gather timesheets and other monthly program paperwork from employees
- Coordinate the purchasing of all materials related to GRIL such as books, assessment tools, food, special event needs, and recognition items.
- Coordinate the updating of website, calendar of events, announcements, and member directory.
- Order and maintain promotional items and organizational identity materials/supply.
- Work with volunteers to assist with trainings, newsletters, website and social media work. Assist with special projects as needed.
- Oversee the upkeep of participant, staff and trainer employment files
- Assist with bookkeeping, deposits and insurance
EDUCATION/EXPERIENCE
- Associate Degree in business related field preferred or a minimum of three years administrative/secretarial experience in a highly professional corporate environment.
- Excellent verbal and written communications, English grammar, spelling, punctuation and composition skills.
- Demonstrated proficiency in a Microsoft Windows environment, including familiarity searching Internet web sites. Desktop publishing and Photoshop experience preferred.
- Excellent organizational skills with the ability to initiate, prioritize, follow through on projects, work independently and be self-directed.
- Excellent prioritization skills in working with multiple customers.
ADDITIONAL REQUIREMENTS
- Must be able to lift/transport boxes of approximately thirty (30) pounds, stoop, bend, and climb steps and stairs.
- Must be able to open standard and lateral file drawers that require push/pull force.
- Must be able to travel by use of commercial or private aircraft and to operate an automobile and be in possession of a valid driver’s license.
- Must be able to work Monday – Friday with some evenings and Saturdays
- Ability to interface effectively with all levels of management in a highly professional manner; the highest level of confidentiality must be exercised at all times.